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Reserving a Practice Room

Blair students are able to reserve a practice room for up to 3 hours per day for the entire semester to ensure they will get the practice time they need.

practice

 

Practice rooms are assigned by seniority. Students will use the EMS Scheduling System to sign up for rooms. 

Priority Sign-ups Dates:

    • Seniors - August 30 & 31

      Juniors - September 1& 2

      Sophomores – September 3 & 4

      Freshmen - September 5 & 6

      Minors, Non-Majors (students taking lessons) & Pre-College & Adult Students - September 7

To help with the decision on which room to reserve click HERE For a list of the practice rooms on each floor, what amenities are in the room and who the room is available to.

For a tutorial on how to reserve a practice room on EMS click HERE.

Please review the our Frequently Ask Questions section below regarding any questions you have regarding practice room use.

Practice Room Reservations FAQ


 

Who is permitted to reserve a practice room?

Practice rooms may be reserved by registered music majors and minors at the Blair School of Music, by Vanderbilt students who are enrolled in performance lessons at Blair, and by precollege and adult students enrolled in performance lessons at Blair.
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I work/study at Vanderbilt, but I'm not a Blair student, am I allowed to use the practice rooms?

No. Due to limited availability, only students at Blair who are registered for performance classes are allowed to use the practice rooms. Out of respect to our students, please find an alternative location to practice.
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How do I reserve a practice room?

Students are able to reserve practice rooms via the EMS Scheduling System during the schedule booking period. The booking period typically starts the first full week of classes and ends midway through the second week.
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What times of day are practice rooms available?

In general, practice rooms can be reserved between the hours of 8 a.m.-11 p.m. Note: On most nights, the Blair building is locked at 9 p.m. Blair students can access the building after 9 p.m. through the main front entrance, using their Vanderbilt ID cards.

On Mondays, Wednesdays and Fridays from 2:-3:30 p.m. practice rooms are not available for reservation. During these times, all of the larger practice rooms and classrooms are reserved for chamber ensembles. All other rooms are available on a first come, first served basis. This is due to very high numbers of requests during these times coupled with very limited availability.
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Is there a time limit on practice room reservations?

Students may reserve a practice room for up to three (3) hours per day.
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How many months does my reservation last? When do I have to make a new reservation?

Reservation requests are taken at the beginning of each semester. Reservations last for one semester, from the day the schedule is posted through the end of finals.
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How will I know if my reservation has been approved?

You will receive a confirmation email from Christine Claffey, the scheduling coordinator, once the schedule has been completed. This email will include your reservations for the semester. Note: Your assignment may be different from what you originally requested, depending on availability. Whether your reservation has been approved or not, you should receive email correspondence from the scheduling coordinator. If the schedule has been posted and you have not received a confirmation email, please contact Christine Claffey immediately.
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When is the schedule posted?

The schedule is typically posted three or four days after the end of the request period.
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I requested a certain time and/or practice room and didn't get what I requested. Why not?

With almost 200 Blair undergraduates and even more precollege and adult students, and only 30 practice rooms, space and time are at a premium, especially during the most popular hours (9 a.m.-5 p.m. Monday-Friday).

Reservations are assigned by seniority and the order in which they're received. Blair seniors get first choice. Priority then goes, in descending order, to juniors, sophomores, freshmen and finally precollege and adult students.

If the room you request is not available, the best efforts are made to give you a different space during your requested time that has similar qualities to the original room. If all the rooms are booked before your assignment can be made, the scheduling coordinator will work with you to find an alternate time that fits in your schedule. To find space in a practice room please view our Browse for Space Tutorial.
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I have been wait-listed for a practice room. Now what?

Reservations for a particular block of time will occasionally get booked up before all requests can be accommodated. However, not all students who are booked into your preferred time slot will necessarily accept that slot. If you are wait-listed, the scheduling coordinator will contact you if a space opens up during your requested block. Otherwise, she will work with you to try to find an acceptable alternative time.
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What is EMS, and how do I use it?

EMS stands for Event Management Systems. It's an online scheduling service that allows you to look for available time and request a classroom, practice room or performance hall. For more information, see our EMS tutorial.
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Which practice rooms are available to all Blair students?

With the exception of the percussion rooms, all practice rooms on the first floor are available for any Blair student to book.

All of the practice rooms on the second floor are available to any Blair student.

On the third floor, practice rooms 3121, 3149, 3150, 3151 and 3152 are available for any Blair student to book. Practice Rooms 3147 and 3148 are also available to all Blair students, but priority for these rooms is given to vocal majors.

No keys are necessary for any these rooms.
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I am a piano major. Which rooms may I practice in, and how do I get a key?

There are specific rooms designated for piano majors to practice. All of these rooms are located on the third floor and are marked "Piano Majors Only." The designated rooms are 3129, 3131, 3133 and 3142, each of which houses a grand piano, and 3145 and 3146, each of which houses two grand pianos.

Keys must be checked out in order to gain access to practice rooms designated for piano majors. To obtain a key, a permission form must be signed by the appropriate faculty member and returned to the Receptionist at the front desk in the Main Office. A refundable cash deposit of $30 is required for each key.
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I am a percussion major. Which rooms may I practice in, and how do I get a key?

Practice rooms designated for percussion majors can be found on the first floor. These rooms are 1139, 1141, 1143, 1145 and 1153. Please check with your performance teacher on the policies and procedures of using these rooms. These rooms are not reserved through EMS.

Keys must be checked out in order to gain access to practice rooms designated for piano majors. To obtain a key, a permission form must be signed by the appropriate faculty member and returned to the Receptionist at the front desk in the Main Office. A refundable cash deposit of $30 is required for each key.
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I am a vocal major. Which rooms may I practice in? Do I need a key?

Vocal majors have first priority to reserve practice rooms 3147 and 3148. Both of these rooms have tile floors and an upright piano. No key is required for these rooms.
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I need to practice harpsichord. Where can I do this?

There are designated rooms for harpsichord practice. Please contact Carl Smith for approval if you have not already been approved to use these instruments. Students who are approved can schedule harpsichord rooms with the scheduling coordinator.
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I missed lunch, and I'm starving! Can I have a snack in my practice room?

No! Food and drink are strictly prohibited in the practice rooms! They can be very damaging to the instruments. Please keep all food and drink out of these spaces. If you are caught eating or drinking in a practice room, your reservation privileges may be revoked for the remainder of the semester.
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The light in my practice room is burned out. Who should I contact about maintenance concerns?

Contact Darlene Bethke if there are any maintenance issues in the practice rooms or elsewhere around the building.
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Who should I contact about reserving a room?

Please contact schedule coordinator Christine Claffey.
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Who should I contact about getting a practice room key?

Some practice rooms require keys for access. To obtain a key, a permission form must be signed by the appropriate faculty member and returned to the Receptionist at the front desk in the Main Office. A refundable cash deposit of $30 is required for each key.
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I have more questions!

If you have a question regarding practice room scheduling or procedures that isn't addressed, contact Christine Claffey.
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